STAFF OFFICER POSITION DESCRIPTION

The Flotilla Staff Officer of Finance will exercise staff responsibility and supervision over all Flotilla financial matters and keep the organization informed of all developments and changes. The FSO-FN will maintain close liaison with the Division Staff Officer of Finance (SO-FN), keep complete and understandable records of all receipts, disbursements, and other financial transactions. This officer has the responsibility to prepare an annual budget for review and approval of the flotilla and will render financial reports at flotilla meetings. He or she will maintain a balanced checkbook and/ or savings account, will make payment on all approved invoices and all financial matters in accordance with the Standing Rules. The FSO-FN will encourage prompt payment of membership dues to the Flotilla, will make payment of Division dues and other authorized obligations approved by the FC, flotilla quorum, and as permitted under the Standing Rules. There are no formal prerequisites or training for this office but a general understanding of financial matters, economics, banking, checkbook balancing, and financial reports would a plus. Other duties outlined in the Auxiliary Member Manual, the Flotilla Procedures Manual, and Standing Rules should also be followed.

CONTACT:
Chuck Woodward
cdmwoodward@comcast.net

SUBMISSIONS
Any and all submissions of amounts due to the Flotilla for the payment of dues and/or any other obligation should be in the form of a personal check (preferred) or a money order made payable to USCG Auxiliary Flotilla 11-2 and should be for the amount of the invoice or bill you received from the Flotilla.   You should include a memoranda entry on the document giving some basic
information as to what the payment is for (i.e. 2010 Dues, DMC Invoice number #, Christmas Party) to ensure the proper crediting of the payment. 

All payments are due upon receipt of the billing.  In the case of purchases from the District Materials Store, failure to submit immediate payment may cause the elimination of the 10% discount on items purchased through the FSO-MA.  (This is a policy which has been established by the 8th Western Rivers District, and not by either Division 11 or Flotilla 2.)   Our Flotilla does not mandate up-front payments for most purchases placed through the Flotilla and we will try to maintain this practice - HOWEVER if your purchase is major and is quite expensive it may be necessary to collect from you prior to submitting your order.   Any orders placed by you are final and you will be obligated to far for such purchases - as the Flotilla will be required to pay for them.

Billing for dues for the next year will be sent by USPS during the month of August of each year, or just as soon thereafter as the annual rate has been determined by National, District and Division.  Once you receive this billing, the annual dues must be paid before The Flotilla elections or you will not be allowed to cast a vote for the next years officers.

In summary, please promptly send all payments in the form of a check made out to USCG Auxiliary Flotilla 11-2  as soon as you receive a billing.  If you have any questions contact the FSO-FN  Charles Woodward  

Annual dues and money when materials are ordered through mail to:

Remittance Address
104 Arbor Lane
Burnsville, MN  55337